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August 3, 2011

Minutes of Trustees' meeting

The Ocheyedan Library Board of Trustees met on Wednesday, August 3, 2011, at 4:30pm.

Members present were:  Bernie Willadsen, Laura Glade, Don Hormel, Tammy Hoekstra, Nancy Faber, Janet Kleve and Librarian Connie Schuster.

Meeting was called to order by President Bernie Willadsen

Motion was made by Don and seconded by Laura  to approve the July minutes. Carried.

Treasurer's Report:  Bank Balance of $39,987.97; Trust and Agency Balance of $27,307.42; General Fund Balance of $12,680.55
    Bills to be sent to the City Council were read and a motion was made by Laura and seconded by Tammy     to approve.  Carried.

Librarian's Report:  the total number of borrowers was down but added two new borrowers.  Connie took in extra cash by proctoring a college student's testing which required copies and faxing.

Unfinished Business: 
1.  information is coming regarding the outside light.

2.  the Deep Freeze security has been installed and bill sent to the Council.

3.  Basement:  Members Nancy Faber, Tammy Hoekstra, Janet Kleve and Librarian Connie Schuster met on July 13th  at 1:00pm at the public library with Amazing Spaces representative, Wendi Stensrud, of Sioux Falls, SD.  After introductions we moved to the basement where Wendi answered our questions and concerns regarding her product, Tera Chip, verses carpet or painting the floor.   After measuring the room she indicated she would email an estimate of the project to Connie.  A partial copy of that contract follows:

Color to be determined       
                           
$6,100.00
Note: the estimate above is using a basic installation and removal system.  It does not include removal of the existing black tar glue. The estimate does include a full broadcast of chip with a tera grip for slip resistance. It also includes a basic installation and removal to prep the floor for a full broadcast installation.

    4.  Connie reports ServPro of Estherville has completed the job. There is no bill at this time.  Jim Dekkenga completed the job of removing kitchen cupboards and drilling holes for ventilation in the toe kick area of the store room cupboards. There is no bill at this time.  A check has been received from the EMC Insurance Companies in the amount of $5,301.45 which is the amount of the actual cash value of water damage of $9,584.33 less $250.00 deductible and prior payment of $4,032.88 for ServPro invoice.
       
    5.  Discussion followed regarding replacing kitchen cupboards with consensus of not to replace.  The topic of the basement floor was tabled until next month.

New Business:
    Reviewed the library's annual report.

    A motion was made by Tammy and seconded by Janet to be closed for Days of Olde, August 13th.

    A motion was made by Janet and seconded by Nancy to be closed Labor Day weekend, September 3rd.

    A motion was made by Nancy and seconded by Laura to change the policy regarding the Overdue Grace     Period.  Books will be automatically renewed for two (2) weeks after the due date with no fine. The Librarian will call the borrower if the book has not been returned after the extended two weeks.

    The Librarian will check with Eric Carlson to be sure if he does/does not want to remove snow this upcoming season or if we are to find someone else.

Meeting adjourned.

Date of next meeting will be September 7th at 4:30pm.

Respectfully submitted,
    Janet Kleve

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