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October 5, 2011

Minutes of Trustees' meeting

The Ocheyedan Library Board of Trustees met on Wednesday, October 5, 2011, at 4:30pm.

Members present were:  Bernie Willadsen, Laura Glade, Don Hormel, Linda Kogelmann,  Nancy Faber, Janet Kleve and Librarian Connie Schuster.

Meeting was called to order by President Bernie Willadsen.

Motion was made by Nancy and seconded by Linda to approve the  minutes.  Carried.

Treasurer's Report:  Bank Balance:  $38,326.34
                                Trust and Agency Balance:  $27,307.42
                                General Fund Balance:  $11,018.92
    Bills to be sent to the City Council were read and a motion was made by Janet and seconded by Nancy to approve.  Carried.

Librarian's Report:  The E-Rate Consortia is winding down and libraries will file individually.
    Circulation numbers remain about the same.
    Connie will be gone several days in October and December and will ask Ruth to cover.

Unfinished Business: 
1.  Outside lights -  are completed.
2.  Winter snow removal – Jacob Anderson will do for $10.00/hour.
3.  Basement – laying of carpet was completed today A check for $711.00 was received from EMC Insurance to cover the cost of mold removal.
4.  Apply for a Community Foundation Grant, if available?  Yes. Apply for the full $3500.00 to be used for ballasts, landscaping, a backup sump pump and             shelving for the bound copies of the Press/News.
                           
New Business:
1.  Renting of Mound Room: 
     Continue to rent at a fee of $15.00 per time.  $10.00 rental to community groups.
2.  Long Range Plan changes: 
     100th anniversary in 2012.
     Finish Mound Room – complete with exception of ongoing cost of new sump pump every 3 years.
3.  Halloween Party:
      Connie will plan the event for the morning of, Saturday, Oct. 29. 
4.  Christmas ideas: 
     Connie will plan it for the first or second week of December.
5.  Planning for Library's 100th Anniversary:
     Various ideas were mentioned.

    Meeting adjourned.

    Date of next meeting will be October 5th at 4:30pm.

Respectfully submitted, Janet Kleve

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