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February 6, 2013

Minutes of Trustees' meeting

The Ocheyedan Library Board of Trustees met on Wednesday, February 6, at 4:30pm.

Members present were: Laura Glade, Nancy Faber, Tammy Hoekstra, Don Hormel, Janet Kleve and Librarian Connie Schuster. Absent: Linda Kogelmann & Bernie Willadsen.

Meeting was called to order by Don. Motion was made by Nancy and seconded by Laura to approve the minutes from December 5, 2012. Due to a lack of a quorum there was no January 9, 2013, meeting. Carried.

Treasurer's Report: Bank Balance as of 1/15/13 is $47,394.84; Trust and Agency Balance is $33,394.84; General Fund Balance is $14,000.00.

Bills to be sent to the City Council were read. A motion was made by Janet and seconded by Tammy to approve. Carried.

Librarian's Report: Circulation remains about the same with two new borrowers.

Connie will have a “Make and Take” Valentine's party on Saturday, Feb. 9, from 10:30-11:30AM. Presenting the “Make and Take” party will be Robyn and Beccie from Dovesland Creations of Ocheyedan.

Connie reports the E-Rate 471 has been filed.

Unfinished Business:
1. County Supervisors meeting: Librarians met with the supervisors at 9:30am on Tuesday, December 11th. The date was later changed to Wednesday, Dec. 12th. We have not heard from them regarding the request.
2. Budget Proposal to City Council: Connie and Nancy presented the FY2013-14 budget to the Council 1-14-13. We requested $22,000.00 with the total budget being $39,050. It was unanimously carried to approve the request.

New Business:
1. Memorial for Marian Bremer: books will be ordered with a label adhered to each stating the book(s) is in Memory of Marian. Memorials have also been received for Dale Block. Dan DeKoter donated $300.00 and $150.00 was received for Open Access/ILL.
2. National Library Week: April 14 – 20. Discussion and tabled until March meeting.
3. Summer Reading: June 5, 12, 19, 26. Theme is “Dig into Reading”.
4. Connie's retirement in October 2013: varying questions will be asked and answered in the upcoming months.
5. Salary proposal: proposal sheet was handed out with some discussion. Tabled until March meeting.
The topic of upcoming expiration of two director's terms was also mentioned.

Meeting adjourned. Date of next meeting will be March 6th at 4:30pm.

Respectfully submitted,
Janet Kleve

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.